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General Ledger Codes Screen

Table of Contents

Last verified with: 10.8.6.0

General Ledger Codes are configured in Setup / Finance / Billing / GL Code

Overview #

The General Ledger Codes screen is used to define the accounting codes that can be assigned to billable configuration throughout the product. These codes help ensure that charges, credits, taxes, and other financial activity can be associated with the correct accounting treatment.

A general ledger code can be referenced by multiple types of configuration, depending on how billing is set up in your environment.

Prerequisites #

There are no required prerequisite setup steps before creating general ledger codes.

General Ledger Codes Panel #

The General Ledger Codes panel on the left displays the available general ledger codes. Selecting a code loads its details on the right so you can review or update it.

Actions #

IconDescription
Deletes the selected GL code
Adds a new GL code

Edit General Ledger Code Panel #

The Edit General Ledger Code panel displays the selected code and is where its settings are maintained.

Fields #

  • GL Code: The descriptive name for the general ledger code.
  • Debit Code: The debit-side accounting code associated with this entry.
  • Credit Code: The credit-side accounting code associated with this entry.

References Tab #

The References tab shows where the selected general ledger code is already in use. This helps determine the impact of changes and whether the code can be deleted.

Depending on the type of reference, the tab can show details such as:

  • Name, which identifies the related configuration item
  • Service Type, when the GL code is associated with a service-related item
  • Rate, when the GL code is associated with a tax-rate-style reference

Guides #

Adding General Ledger Codes #

  • In the General Ledger Codes panel, click the add icon.
  • Enter the GL Code, Debit Code, and Credit Code values.
  • Click Save.

Editing General Ledger Codes #

  • In the General Ledger Codes panel, select the GL code you want to update.
  • Modify the GL code values as needed.
  • Click Save.

Deleting General Ledger Codes #

Note: General ledger codes that are already in use cannot be deleted until they are removed from the items that reference them.
  • In the General Ledger Codes panel, select the GL code you want to delete.
  • Review the References tab if you need to confirm where it is used.
  • Click the delete icon.
  • On the confirmation dialog, click Yes.

Adding GL Codes to System Entities #

To assign a GL code to another area of the product, open the relevant configuration screen and select the appropriate general ledger code where that screen provides a general-ledger field.

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